05 editable documentsOffline browser workbookOne-time no subscription
Event Photography Brief / Notion import + kit
Event photography shot brief & delivery planner
Coordinate must-have moments, people, access, and delivery expectations before the event.
Made for photographers covering small events.
Price and availability
Catalog price: $19 USD
One-time purchase · No subscription
FilesZIP with five editable Markdown documents, an offline HTML workbook, a reading edition, and optional Notion import files (not a configured workspace). A worked example is included.
To useExtract the ZIP. Open the workbook in a current desktop browser; edit Markdown in a text editor. No account needed for the workbook or Markdown files. A Notion account is needed only for the optional import; set database properties and relations yourself.
LicenseUse for your own or client work; do not redistribute the original templates or tools. Full terms.
SupportProduct questions and corrections by email; no custom implementation or professional review. 14-day refund policy.
A prioritized coverage brief linked to the actual event schedule.
Gather before you start
Event schedule
Priority moments
Access contacts
Mark missing information so you can check it before using your work.
When to skip this kit
You need a native Excel, Canva, or Word template. This download contains Markdown documents and an offline HTML workbook, plus Notion import files you configure yourself.
You need autosave or cloud sync. Export Markdown or save a backup before closing the offline workbook.
You need someone to complete the work. These are worksheets to fill in yourself.
Read the first worksheet below to see whether its questions help with your task.
Included files
What's inside
01Purpose and use
02Moment map
03People priorities
04Access and permissions
05Delivery sequence
Each document has instructions, questions, and space for your answers. The final document includes a common mistake to check for before using your work.
Your completion check
The brief identifies priorities and constraints without promising every possible candid moment.
Before you finish
Check this before you use it
An exhaustive wish list hides the moments that cannot be repeated.
Rank must-have moments and identify when and where they occur.
Use the final worksheet to record what needs fixing and what you still need to check.
Worksheet 1 of 5. Purpose and use
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Confirm how the images will be used and the required delivery formats.
Worked example, fictional
Context: A photographer covers an award evening with a tight stage schedule.
Completed response: Organizer needs press images quickly and a broader gallery later.
Your decision
What will the photographs be used for?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Moment map.
Before you start
Event schedule: [Source or notes]
Priority moments: [Source or notes]
Access contacts: [Source or notes]
What you will make
A prioritized coverage brief linked to the actual event schedule.
View plain worksheet text
Worksheet 1 of 5. Purpose and use
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Confirm how the images will be used and the required delivery formats.
Worked example, fictional
Context: A photographer covers an award evening with a tight stage schedule.
Completed response: Organizer needs press images quickly and a broader gallery later.
Your decision
What will the photographs be used for?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Moment map.
Before you start
- Event schedule: [Source or notes]
- Priority moments: [Source or notes]
- Access contacts: [Source or notes]
What you will make
A prioritized coverage brief linked to the actual event schedule.
This is the complete first worksheet from the current edition. The full kit adds the remaining four documents, a worked scenario, and the offline editing workbook, plus an optional Notion import ZIP with Markdown pages and CSV databases.
Before you choose
What should I have ready for this kit?
Bring event schedule, priority moments, access contacts. Mark anything you still need to check.
How do I know the work is finished?
A prioritized coverage brief linked to the actual event schedule. Check your answers against the original records and note anything unresolved before sharing your work.
What is in the Notion import pack?
The download includes an optional NOTION-IMPORT.zip with authored Markdown page templates and sample-filled CSV databases. Import the files in Notion, then set field types and any database relations yourself. Alongside those files, you receive editable Markdown documents and an offline HTML workbook. Set up the imported pages and tables yourself. These are not native Excel, Canva, or Word templates. Extract the whole ZIP before opening the HTML files. Mobile file managers may not run local scripts; the text files and reading edition remain available.
Will this do the work for me?
The kit supplies structure, questions, and examples. You provide the facts, make the decisions, and adapt the finished output. You are responsible for checking the finished work. Custom implementation and professional review are not included.
Included Notion import files · fictional preview data
Event Photography Coverage Desk
3 Notion page templates and 3 sample-filled CSV databases. Extract the product download, then import NOTION-IMPORT.zip in Notion desktop or web.
04-Event-Brief.md
# Event photography brief · [event ID]
- Event purpose and approved image uses: [agreement reference]
- Organizer and day-of decision contact: [private reference]
- Current schedule source, version, and checked date: [ ]
- Venue coordinator, approved work areas, and access time: [ ]
- Essential moments, time windows, and alternate positions: [ ]
- Groups the organizer will assemble: [approved roster held elsewhere]
- Notice, opt-out route, and exception owner: [ ]
- Guests, areas, or activities not to photograph: [ ]
- Delivery quantities, deadlines, and formats: [confirm in agreement]
- Approver for selections and urgent highlights: [ ]
- Public, press, or portfolio restrictions: [ ]
- Weather, schedule, and equipment contingency: [ ]
01-Events · sample database
Event ID
Event alias
Schedule source
Venue access checked
Notice and opt-out route
Must-have moments
Delivery stages agreed
Backup plan
Review owner
Status
Sample: E-208
Community awards evening
Approved schedule / version 3
Yes; venue coordinator confirmed
Organizer notice; private opt-out contact named
Opening, three award blocks, closing group
Five urgent highlights; full gallery after review
Stage-left position if main aisle closes
Photographer A
Ready after day-of reconfirmation
Example rows are fictional. The import creates pages and databases; set property types and any relations inside Notion. You configure the tables after import.
