Clarify equipment, setup, communication, safety boundaries, and wrap responsibilities.
Made for photographers working with an assistant.
Price and availability
Catalog price: $19 USD
One-time purchase · No subscription
FilesZIP with five editable Markdown documents, an offline HTML workbook, a reading edition, and optional Notion import files (not a configured workspace). A worked example is included.
To useExtract the ZIP. Open the workbook in a current desktop browser; edit Markdown in a text editor. No account needed for the workbook or Markdown files. A Notion account is needed only for the optional import; set database properties and relations yourself.
LicenseUse for your own or client work; do not redistribute the original templates or tools. Full terms.
SupportProduct questions and corrections by email; no custom implementation or professional review. 14-day refund policy.
An assistant handoff with clear roles, cues, and wrap checks.
Gather before you start
Shoot plan
Assigned tasks
Equipment inventory
Mark missing information so you can check it before using your work.
When to skip this kit
You need a native Excel, Canva, or Word template. This download contains Markdown documents and an offline HTML workbook, plus Notion import files you configure yourself.
You need autosave or cloud sync. Export Markdown or save a backup before closing the offline workbook.
You need someone to complete the work. These are worksheets to fill in yourself.
Read the first worksheet below to see whether its questions help with your task.
Included files
What's inside
01Role scope
02Equipment list
03Setup briefing
04Communication cues
05Wrap process
Each document has instructions, questions, and space for your answers. The final document includes a common mistake to check for before using your work.
Your completion check
The assistant knows their role and when to ask before moving equipment or changing the setup.
Before you finish
Check this before you use it
The assistant is expected to infer priorities during a busy shoot.
Agree tasks and communication cues before setup begins.
Use the final worksheet to record what needs fixing and what you still need to check.
Worksheet 1 of 5. Role scope
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Define expected tasks, schedule, contact, and any skills required.
Worked example, fictional
Context: A photographer brings an assistant to a small commercial shoot.
Completed response: Assistant handles reflectors and file notes, not independent client direction.
Your decision
Which decisions can the assistant make independently?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Equipment list.
Before you start
Shoot plan: [Source or notes]
Assigned tasks: [Source or notes]
Equipment inventory: [Source or notes]
What you will make
An assistant handoff with clear roles, cues, and wrap checks.
View plain worksheet text
Worksheet 1 of 5. Role scope
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Define expected tasks, schedule, contact, and any skills required.
Worked example, fictional
Context: A photographer brings an assistant to a small commercial shoot.
Completed response: Assistant handles reflectors and file notes, not independent client direction.
Your decision
Which decisions can the assistant make independently?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Equipment list.
Before you start
- Shoot plan: [Source or notes]
- Assigned tasks: [Source or notes]
- Equipment inventory: [Source or notes]
What you will make
An assistant handoff with clear roles, cues, and wrap checks.
This is the complete first worksheet from the current edition. The full kit adds the remaining four documents, a worked scenario, and the offline editing workbook, plus an optional Notion import ZIP with Markdown pages and CSV databases.
Before you choose
What should I have ready for this kit?
Bring shoot plan, assigned tasks, equipment inventory. Mark anything you still need to check.
How do I know the work is finished?
An assistant handoff with clear roles, cues, and wrap checks. Check your answers against the original records and note anything unresolved before sharing your work.
What is in the Notion import pack?
The download includes an optional NOTION-IMPORT.zip with authored Markdown page templates and sample-filled CSV databases. Import the files in Notion, then set field types and any database relations yourself. Alongside those files, you receive editable Markdown documents and an offline HTML workbook. Set up the imported pages and tables yourself. These are not native Excel, Canva, or Word templates. Extract the whole ZIP before opening the HTML files. Mobile file managers may not run local scripts; the text files and reading edition remain available.
Will this do the work for me?
The kit supplies structure, questions, and examples. You provide the facts, make the decisions, and adapt the finished output. You are responsible for checking the finished work. Custom implementation and professional review are not included.
Included Notion import files · fictional preview data
Photography Assistant Run-of-Show
3 Notion page templates and 3 sample-filled CSV databases. Extract the product download, then import NOTION-IMPORT.zip in Notion desktop or web.
04-Assistant-Brief.md
# Assistant brief · [assignment ID]
- Shoot purpose, schedule source, and lead contact: [ ]
- Assistant role and tasks accepted: [ ]
- Tasks outside the role or requiring lead approval: [ ]
- Experience checked for each assigned task: [ ]
- Venue induction, access, exits, and restricted areas: [ ]
- Equipment handling source and owner: [ ]
- Walk paths, cables, and setup boundaries: [ ]
- Cue for moving equipment or client-facing items: [ ]
- Stop-work cue and immediate concern route: [ ]
- Break, meal, reset, and wrap timing: [ ]
- File handling, confidentiality, and privacy expectations: [ ]
- Lead, assistant, date, and acknowledgement: [ ]
01-Assignments · sample database
Assignment ID
Shoot alias
Assistant role
Lead photographer
Call and wrap time
Agreed tasks
Tasks out of scope
Venue contact reference
Safety briefing status
Status
Sample: A-310
Product shoot / sample client
Lighting and set reset assistant
Photographer A
08:30 to 16:00
Move approved modifiers; keep setup log
No electrical rigging, client direction, or unsupervised lifting
Coordinator / private contact list
Venue route and stop cue reviewed
Confirmed
Example rows are fictional. The import creates pages and databases; set property types and any relations inside Notion. You configure the tables after import.
