05 editable documentsOffline browser workbookOne-time no subscription
Internal Knowledge Base Planner / Notion import + kit
Internal knowledge base planning & article template
Create a findable set of current answers with clear ownership and maintenance.
Made for small teams organizing working instructions.
Price and availability
Catalog price: $19 USD
One-time purchase · No subscription
FilesZIP with five editable Markdown documents, an offline HTML workbook, a reading edition, and optional Notion import files (not a configured workspace). A worked example is included.
To useExtract the ZIP. Open the workbook in a current desktop browser; edit Markdown in a text editor. No account needed for the workbook or Markdown files. A Notion account is needed only for the optional import; set database properties and relations yourself.
LicenseUse for your own or client work; do not redistribute the original templates or tools. Full terms.
SupportProduct questions and corrections by email; no custom implementation or professional review. 14-day refund policy.
A maintained help structure tested against real staff questions.
Gather before you start
Repeated questions
Existing articles
Content owners
Mark missing information so you can check it before using your work.
When to skip this kit
You need a native Excel, Canva, or Word template. This download contains Markdown documents and an offline HTML workbook, plus Notion import files you configure yourself.
You need autosave or cloud sync. Export Markdown or save a backup before closing the offline workbook.
You need someone to complete the work. These are worksheets to fill in yourself.
Read the first worksheet below to see whether its questions help with your task.
Included files
What's inside
01Question inventory
02Article template
03Navigation
04Migration review
05Findability test
Each document has instructions, questions, and space for your answers. The final document includes a common mistake to check for before using your work.
Your completion check
A teammate can find the current answer to a common task and see who maintains it.
Before you finish
Check this before you use it
Articles are imported without removing outdated or contradictory answers.
Verify ownership and accuracy before migration and test search with real tasks.
Use the final worksheet to record what needs fixing and what you still need to check.
Start from repeated real questions rather than a large empty folder hierarchy.
Worked example, fictional
Context: A team has useful instructions scattered across chat and personal notes.
Completed response: Password access requests and client setup steps recur weekly.
Your decision
Which questions interrupt work most often?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Article template.
Before you start
Repeated questions: [Source or notes]
Existing articles: [Source or notes]
Content owners: [Source or notes]
What you will make
A maintained help structure tested against real staff questions.
View plain worksheet text
Worksheet 1 of 5. Question inventory
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Start from repeated real questions rather than a large empty folder hierarchy.
Worked example, fictional
Context: A team has useful instructions scattered across chat and personal notes.
Completed response: Password access requests and client setup steps recur weekly.
Your decision
Which questions interrupt work most often?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Article template.
Before you start
- Repeated questions: [Source or notes]
- Existing articles: [Source or notes]
- Content owners: [Source or notes]
What you will make
A maintained help structure tested against real staff questions.
This is the complete first worksheet from the current edition. The full kit adds the remaining four documents, a worked scenario, and the offline editing workbook, plus an optional Notion import ZIP with Markdown pages and CSV databases.
Before you choose
What should I have ready for this kit?
Bring repeated questions, existing articles, content owners. Mark anything you still need to check.
How do I know the work is finished?
A maintained help structure tested against real staff questions. Check your answers against the original records and note anything unresolved before sharing your work.
What is in the Notion import pack?
The download includes an optional NOTION-IMPORT.zip with authored Markdown page templates and sample-filled CSV databases. Import the files in Notion, then set field types and any database relations yourself. Alongside those files, you receive editable Markdown documents and an offline HTML workbook. Set up the imported pages and tables yourself. These are not native Excel, Canva, or Word templates. Extract the whole ZIP before opening the HTML files. Mobile file managers may not run local scripts; the text files and reading edition remain available.
Will this do the work for me?
The kit supplies structure, questions, and examples. You provide the facts, make the decisions, and adapt the finished output. You are responsible for checking the finished work. Custom implementation and professional review are not included.
Included Notion import files · fictional preview data
Small Team Knowledge Base Planner
3 Notion page templates and 3 sample-filled CSV databases. Extract the product download, then import NOTION-IMPORT.zip in Notion desktop or web.
04-Task-article-template.md
# [Task question in the words a teammate would search]
- Answer in one sentence: [ ]
- Applies to which roles, systems, and version: [ ]
- Owner and last verified date: [ ]
- Source of truth and access route: [ ]
## Before you start
Required permission, materials, or approval: [ ]
## Steps
1. [Observable action]
2. [Decision point and what to do in each case]
3. [Expected result and how to check it]
## Exceptions
- If the result differs: [safe next step and owner]
- If the instruction may be stale: [stop and verify with source owner]
Next review date and trigger: [ ]
Do not copy restricted information into this article. Test it with a reader before publishing.
01-Articles · sample database
Article title
Task question
Audience role
Owner role
Source reference
Last checked
Review by
Sensitivity
Status
Sample: Prepare the weekly report
How do I export the approved weekly report?
Project coordinator
Operations lead
Current reporting guide v4
2026-10-01
2026-11-01
Internal process; no customer rows
Verified
Example rows are fictional. The import creates pages and databases; set property types and any relations inside Notion. You configure the tables after import.
