05 editable documentsOffline browser workbookOne-time no subscription
Small Team Capacity Planner / Notion import + kit
Team capacity & workload planning template
Compare available time with committed work and make tradeoffs visible.
Made for team leads allocating upcoming work.
Price and availability
Catalog price: $19 USD
One-time purchase · No subscription
FilesZIP with five editable Markdown documents, an offline HTML workbook, a reading edition, and optional Notion import files (not a configured workspace). A worked example is included.
To useExtract the ZIP. Open the workbook in a current desktop browser; edit Markdown in a text editor. No account needed for the workbook or Markdown files. A Notion account is needed only for the optional import; set database properties and relations yourself.
LicenseUse for your own or client work; do not redistribute the original templates or tools. Full terms.
SupportProduct questions and corrections by email; no custom implementation or professional review. 14-day refund policy.
A workload plan with explicit tradeoffs and uncertainty allowances.
Gather before you start
Available working time
Work estimates
Known dependencies
Mark missing information so you can check it before using your work.
When to skip this kit
You need a native Excel, Canva, or Word template. This download contains Markdown documents and an offline HTML workbook, plus Notion import files you configure yourself.
You need autosave or cloud sync. Export Markdown or save a backup before closing the offline workbook.
You need someone to complete the work. These are worksheets to fill in yourself.
Read the first worksheet below to see whether its questions help with your task.
Included files
What's inside
01Available time
02Work estimates
03Load comparison
04Tradeoff choices
05Rolling review
Each document has instructions, questions, and space for your answers. The final document includes a common mistake to check for before using your work.
Your completion check
The plan counts routine work and leave and does not silently assume overtime.
Before you finish
Check this before you use it
Nominal working hours are treated as fully available delivery capacity.
Subtract leave, recurring duties, and coordination before assigning work.
Use the final worksheet to record what needs fixing and what you still need to check.
Worksheet 1 of 5. Available time
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Record working time, leave, meetings, and recurring responsibilities.
Worked example, fictional
Context: A studio has several deadlines and one team member on leave.
Completed response: Production capacity is lower during a training week.
Your decision
How much time remains after non-project commitments?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Work estimates.
Before you start
Available working time: [Source or notes]
Work estimates: [Source or notes]
Known dependencies: [Source or notes]
What you will make
A workload plan with explicit tradeoffs and uncertainty allowances.
View plain worksheet text
Worksheet 1 of 5. Available time
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Record working time, leave, meetings, and recurring responsibilities.
Worked example, fictional
Context: A studio has several deadlines and one team member on leave.
Completed response: Production capacity is lower during a training week.
Your decision
How much time remains after non-project commitments?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Work estimates.
Before you start
- Available working time: [Source or notes]
- Work estimates: [Source or notes]
- Known dependencies: [Source or notes]
What you will make
A workload plan with explicit tradeoffs and uncertainty allowances.
This is the complete first worksheet from the current edition. The full kit adds the remaining four documents, a worked scenario, and the offline editing workbook, plus an optional Notion import ZIP with Markdown pages and CSV databases.
Before you choose
What should I have ready for this kit?
Bring available working time, work estimates, known dependencies. Mark anything you still need to check.
How do I know the work is finished?
A workload plan with explicit tradeoffs and uncertainty allowances. Check your answers against the original records and note anything unresolved before sharing your work.
What is in the Notion import pack?
The download includes an optional NOTION-IMPORT.zip with authored Markdown page templates and sample-filled CSV databases. Import the files in Notion, then set field types and any database relations yourself. Alongside those files, you receive editable Markdown documents and an offline HTML workbook. Set up the imported pages and tables yourself. These are not native Excel, Canva, or Word templates. Extract the whole ZIP before opening the HTML files. Mobile file managers may not run local scripts; the text files and reading edition remain available.
Will this do the work for me?
The kit supplies structure, questions, and examples. You provide the facts, make the decisions, and adapt the finished output. You are responsible for checking the finished work. Custom implementation and professional review are not included.
Included Notion import files · fictional preview data
Small Team Capacity and Tradeoff Planner
3 Notion page templates and 3 sample-filled CSV databases. Extract the product download, then import NOTION-IMPORT.zip in Notion desktop or web.
04-Capacity-window-review.md
# Capacity window · [role or team alias] · [week]
- Published working hours and source: [ ]
- Leave or planned closure already reflected: [yes/no; no private reason]
- Recurring support and service coverage: [ ]
- Meetings and required coordination: [ ]
- Protected buffer for unplanned work: [ ]
- Available planning hours, calculated and checked: [ ]
- Source and confidence for each estimate: [ ]
- Work that cannot be moved: [ ]
- Missing dependency or decision: [ ]
- People doing the work reviewed this plan: [ ]
This is a planning view, not a time-tracking record. Use ranges where confidence is low.
01-Capacity-windows · sample database
Window reference
Role alias
Week starting
Gross work hours
Leave or closure hours
Recurring support hours
Meeting hours
Protected buffer hours
Available planning hours
Assumption source
Sample: CAP-2026-W41-A
Designer A
2026-10-05
40
8
5
4
6
17
Published team schedule + lead estimate
Example rows are fictional. The import creates pages and databases; set property types and any relations inside Notion. You configure the tables after import.
