Track speaker information, assets, deadlines, and session-day requirements.
Made for small conference organizers.
Price and availability
Catalog price: $19 USD
One-time purchase · No subscription
FilesZIP with five editable Markdown documents, an offline HTML workbook, a reading edition, and optional Notion import files (not a configured workspace). A worked example is included.
To useExtract the ZIP. Open the workbook in a current desktop browser; edit Markdown in a text editor. No account needed for the workbook or Markdown files. A Notion account is needed only for the optional import; set database properties and relations yourself.
LicenseUse for your own or client work; do not redistribute the original templates or tools. Full terms.
SupportProduct questions and corrections by email; no custom implementation or professional review. 14-day refund policy.
A speaker coordination pack with verified assets and day-of instructions.
Gather before you start
Session details
Asset requirements
Production contacts
Mark missing information so you can check it before using your work.
When to skip this kit
You need a native Excel, Canva, or Word template. This download contains Markdown documents and an offline HTML workbook, plus Notion import files you configure yourself.
You need autosave or cloud sync. Export Markdown or save a backup before closing the offline workbook.
You need someone to complete the work. These are worksheets to fill in yourself.
Read the first worksheet below to see whether its questions help with your task.
Included files
What's inside
01Speaker record
02Deadline plan
03Asset review
04Day-of brief
05Post-session follow-up
Each document has instructions, questions, and space for your answers. The final document includes a common mistake to check for before using your work.
Your completion check
Every session has confirmed timing, required assets, and one responsible contact.
Before you finish
Check this before you use it
The production team uses an outdated presentation or biography.
Name the final approved version and confirm its receipt before the event.
Use the final worksheet to record what needs fixing and what you still need to check.
Worksheet 1 of 5. Speaker record
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Collect approved name, biography, session title, contact, and agreed format.
Worked example, fictional
Context: An organizer manages eight speakers with different presentation and accessibility needs.
Completed response: Biography is supplied by the speaker rather than copied from an old website.
Your decision
Are the speaker's name, session, and contact details confirmed?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Deadline plan.
Before you start
Session details: [Source or notes]
Asset requirements: [Source or notes]
Production contacts: [Source or notes]
What you will make
A speaker coordination pack with verified assets and day-of instructions.
View plain worksheet text
Worksheet 1 of 5. Speaker record
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Collect approved name, biography, session title, contact, and agreed format.
Worked example, fictional
Context: An organizer manages eight speakers with different presentation and accessibility needs.
Completed response: Biography is supplied by the speaker rather than copied from an old website.
Your decision
Are the speaker's name, session, and contact details confirmed?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Deadline plan.
Before you start
- Session details: [Source or notes]
- Asset requirements: [Source or notes]
- Production contacts: [Source or notes]
What you will make
A speaker coordination pack with verified assets and day-of instructions.
This is the complete first worksheet from the current edition. The full kit adds the remaining four documents, a worked scenario, and the offline editing workbook, plus an optional Notion import ZIP with Markdown pages and CSV databases.
Before you choose
What should I have ready for this kit?
Bring session details, asset requirements, production contacts. Mark anything you still need to check.
How do I know the work is finished?
A speaker coordination pack with verified assets and day-of instructions. Check your answers against the original records and note anything unresolved before sharing your work.
What is in the Notion import pack?
The download includes an optional NOTION-IMPORT.zip with authored Markdown page templates and sample-filled CSV databases. Import the files in Notion, then set field types and any database relations yourself. Alongside those files, you receive editable Markdown documents and an offline HTML workbook. Set up the imported pages and tables yourself. These are not native Excel, Canva, or Word templates. Extract the whole ZIP before opening the HTML files. Mobile file managers may not run local scripts; the text files and reading edition remain available.
Will this do the work for me?
The kit supplies structure, questions, and examples. You provide the facts, make the decisions, and adapt the finished output. You are responsible for checking the finished work. Custom implementation and professional review are not included.
Included Notion import files · fictional preview data
Speaker Coordination and Session Desk
3 Notion page templates and 3 sample-filled CSV databases. Extract the product download, then import NOTION-IMPORT.zip in Notion desktop or web.
04-Speaker-brief.md
# Speaker brief · [speaker alias]
- Approved display name and pronunciation: [ ]
- Contact reference and preferred route: [ ]
- Session title, description, audience, and format: [approved version]
- Agreed duration and question format: [ ]
- Arrival time, venue, room, host, day-of contact: [ ]
- Fee, travel, and other terms reference: [restricted signed record]
- Presentation and technical needs, with source: [ ]
- Participation arrangements to verify: [ ]
- Recording, photography, slides, bio, publication permissions: [separate references]
- Open question, owner, due date: [ ]
01-Speakers · sample database
Speaker alias
Approved display name
Contact reference
Session
Bio source
Pronunciation confirmed?
Recording permission reference
Producer
Status
Sample: Speaker A
Jordan Lee
Restricted event contacts / row 4
Repairing everyday objects
Speaker-submitted bio / 10-01
Yes / 10-03
Signed event terms / restricted
Producer A
Confirmed
Example rows are fictional. The import creates pages and databases; set property types and any relations inside Notion. You configure the tables after import.
