05 editable documentsOffline browser workbookOne-time no subscription
Photography Location Scout / Notion import + kit
Photography location scouting checklist
Evaluate a location for light, access, practical constraints, and the intended images.
Made for photographers preparing a planned shoot.
Price and availability
Catalog price: $19 USD
One-time purchase · No subscription
FilesZIP with five editable Markdown documents, an offline HTML workbook, a reading edition, and optional Notion import files (not a configured workspace). A worked example is included.
To useExtract the ZIP. Open the workbook in a current desktop browser; edit Markdown in a text editor. No account needed for the workbook or Markdown files. A Notion account is needed only for the optional import; set database properties and relations yourself.
LicenseUse for your own or client work; do not redistribute the original templates or tools. Full terms.
SupportProduct questions and corrections by email; no custom implementation or professional review. 14-day refund policy.
A practical scout record with matched timing and a workable alternative.
Gather before you start
Intended images
Shoot timing
Access requirements
Mark missing information so you can check it before using your work.
When to skip this kit
You need a native Excel, Canva, or Word template. This download contains Markdown documents and an offline HTML workbook, plus Notion import files you configure yourself.
You need autosave or cloud sync. Export Markdown or save a backup before closing the offline workbook.
You need someone to complete the work. These are worksheets to fill in yourself.
Read the first worksheet below to see whether its questions help with your task.
Included files
What's inside
01Image needs
02Timed visit
03Access facts
04Backup spots
05Scout handoff
Each document has instructions, questions, and space for your answers. The final document includes a common mistake to check for before using your work.
Your completion check
The chosen location is suitable at the planned time and permissions or restrictions are verified.
Before you finish
Check this before you use it
A location is assessed at a different time from the planned shoot.
Revisit at the intended time or explicitly record the uncertainty.
Use the final worksheet to record what needs fixing and what you still need to check.
Define the backgrounds, space, and light needed for the brief.
Worked example, fictional
Context: A photographer scouts a public garden for a small portrait session.
Completed response: Session needs shade and enough distance for a simple background.
Your decision
What background, space, and light do the images require?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Timed visit.
Before you start
Intended images: [Source or notes]
Shoot timing: [Source or notes]
Access requirements: [Source or notes]
What you will make
A practical scout record with matched timing and a workable alternative.
View plain worksheet text
Worksheet 1 of 5. Image needs
Project: {{project}}
Prepared by: {{business}}
Review with: {{contact}}
Target: {{deadline}}
Instructions
Define the backgrounds, space, and light needed for the brief.
Worked example, fictional
Context: A photographer scouts a public garden for a small portrait session.
Completed response: Session needs shade and enough distance for a simple background.
Your decision
What background, space, and light do the images require?
My answer: [ ]
Source and date: [ ]
Still to check: [ ]
Next action, owner, and due date: [ ]
Before moving on
[ ] My answer uses my own facts.
[ ] I have marked anything I still need to check.
Next worksheet: Timed visit.
Before you start
- Intended images: [Source or notes]
- Shoot timing: [Source or notes]
- Access requirements: [Source or notes]
What you will make
A practical scout record with matched timing and a workable alternative.
This is the complete first worksheet from the current edition. The full kit adds the remaining four documents, a worked scenario, and the offline editing workbook, plus an optional Notion import ZIP with Markdown pages and CSV databases.
Before you choose
What should I have ready for this kit?
Bring intended images, shoot timing, access requirements. Mark anything you still need to check.
How do I know the work is finished?
A practical scout record with matched timing and a workable alternative. Check your answers against the original records and note anything unresolved before sharing your work.
What is in the Notion import pack?
The download includes an optional NOTION-IMPORT.zip with authored Markdown page templates and sample-filled CSV databases. Import the files in Notion, then set field types and any database relations yourself. Alongside those files, you receive editable Markdown documents and an offline HTML workbook. Set up the imported pages and tables yourself. These are not native Excel, Canva, or Word templates. Extract the whole ZIP before opening the HTML files. Mobile file managers may not run local scripts; the text files and reading edition remain available.
Will this do the work for me?
The kit supplies structure, questions, and examples. You provide the facts, make the decisions, and adapt the finished output. You are responsible for checking the finished work. Custom implementation and professional review are not included.
Included Notion import files · fictional preview data
Photography Location Scout Desk
3 Notion page templates and 3 sample-filled CSV databases. Extract the product download, then import NOTION-IMPORT.zip in Notion desktop or web.
04-Scout-Note.md
# Scout note · [scout ID]
- General location label and public source: [ ]
- Scout date, time, and conditions: [ ]
- Intended frame or story: [ ]
- Light direction, shade, and background as observed: [ ]
- Noise, foot traffic, and privacy considerations: [ ]
- Route and step-free/access notes from an authoritative source: [ ]
- Safe, legal parking or transit reference: [ ]
- Current rules, permit, and permission still to confirm: [ ]
- What may change before shoot day: [ ]
- Alternative location and route: [ ]
- Decision owner and reconfirmation date: [ ]
01-Scout-Register · sample database
Scout ID
General location label
Public source reference
Visit date and time
Intended images
Light observed
Access route reviewed
Permission check
Privacy concern
Decision
Sample: L-021
North garden / public path
City parks page / reviewed 10/12/2026
10/12/2026 16:30
Two environmental portraits
Open shade on north path; verify on day
Step-free route noted on public access page
Current rules and any permit still to confirm
Avoid photographing identifiable visitors
Shortlist; confirm conditions
Example rows are fictional. The import creates pages and databases; set property types and any relations inside Notion. You configure the tables after import.
